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QUERY LETTERS

Okay, welcome to Marketing 101. You're all writers, eh? Doesn't matter. Forget about the writing for the moment. The fact is, you have something to sell. Could be a book, a snowblower, a bag of apples. Makes no difference. Everything sells by the same process. Namely, consumer interest.

Everyone buys things. What do you buy, and why?

You buy what you know, are familiar with, and have bought successfully in the past.

You buy things you believe you will like, based on what you know, are familiar with, and have bought successfully in the past.

Okay, so the trick is to make your product something that your consumer will believe he or she will like. How do other people do this?


1. Target your market--
If you want to sell to moms, you put flyers on cars in a daycare parking lot. If you want to sell a mystery, you seek out agents and publishers who deal with mysteries. There are many books that say this, but you should take it a step further. READ the mysteries that this agent has represented, or this editor has published. Are they a lot like yours? If so, you've found your target market. Now let's make them want you...

2. Make the packaging attractive--
Follow your target's submission guidelines to the letter. Double space, 250 words a page, 20# paper, etc. But why not add a little something extra? I'm not saying send flowers or enclose twenty bucks, but if you're trying to sell a book, treat it like a book.
  • Include a page with a black and white photo of you, with a brief bio.
  • Include a page of back cover teaser copy-- those catchy zingers that make you buy a new book while in line at the K-Mart. Try two or three with different styles and wordings. Play with font size and style, to get it to look like the back of Koontz's latest. Include a short synopsis that reads like inner jacket copy.
  • Include a juicy outline of the book, only a few pages long, showing the target that you know how to tell a good story.
  • Include a page of blurbs by other pros (not from friends or family-- use only professional writers, editors, and agents. It never hurts to email your favorite author. Or better yet, there are many conferences and conventions where authors meet. Go there and schmooze.)

The ultimate goal is to make your work seem familiar to the target, yet stand out at the same time. This is the essence of packaging anything, from candy bars to pop stars.

If you're selling a short story, make sure you've read the market you're submitting to. Get a copy of their submission guidelines. When you send the story, mail it flat, no staples or binding, making sure your name is in the upper right hand corner of each numbered page.

Also make sure the editor you're submitting to is still there, and include a SASE for their response.


3. Have an irresistible product--
This one is the hardest, but also the most important. You have to make sure your writing is the best it can be. Don't send out your manuscripts with hope. Hope is for people who don't try. This isn't the lottery, where one lucky person wins it all. This is a job where only the best succeed. If you aren't sending your best, you're wasting everyone's time.

Make it happen. Believe success is inevitable. You want proof? How many published books have you read that were crap? Yet they were published. Make that your mantra. PEOPLE WITH LESS TALENT THAN ME HAVE BEEN PUBLISHED! They aren't better writers. They just tried harder.

So prove your talent to the world. Treat your submission process with the same respect you treat your writing. Market like your life depends on it, and make your submissions rejection-proof.
 


SIX THING TO AVOID IN A QUERY

1. Don’t be needy. Pros don’t mope and moan about how hard the publishing biz is, or beg to be read. I once started a query, “I’ve had forty rejections on this book so far, but I’m not giving up yet.” Do you think the editor even bothered to look at the manuscript?

2. Don’t be cocky. Telling the editor or agent how rich you’ll make them, or how brilliant your idea is, always backfires. For my fourth unpublished novel, I send out a query that stated, “Here’s your next blockbuster.” Among the form letter rejections I received, one had a hand-written note that said, “Guess again.”

3. Don’t use fancy paper. There are many wonderful colors and patterns of paper available at the office supply store. I’ve used pink, blue with white clouds, intricate Aztec borders, and paper that appeared to be stained with blood. The rejections I got back were on plain, white, 20# bond, because that’s what professionals use.

4. Don’t use fancy font. Stick with Times New Roman, Arial, or Courier, 12 pt and double spaced. I tried sending a query once using an exotic, caligraphy font, because I thought it made me stand out and appear intelligent. The agent returned it asking, “Next time, submit in English.”

5. Don’t include a SASE. Everyone in NY requests that you send a self addressed stamped envelope for a reply. In fairness to the publishing biz, they get a ton of unsolicited manuscripts every day, and couldn’t afford to send rejection letters to everyone out of their own pocket. Keep in mind that SASEs are for rejections. In fact, it makes it even easier for them to reject you. If they want your work, they’ll gladly spring for the stamp, or call on the phone. Do you think Tom Clancy sends SASEs?

6. Don’t address is to unknowns. Dear Editor and Dear Sir letters get thrown away. Find out who the editor is, and then call up and make sure that editor still works there. Publishing is a turbulent business, and editors and agents are constantly moving from house to house. Make sure you’ve addressed you package to a real person who still works there.
 


PLACES TO FIND MARKETS

Writer's Market by Writer's Digest Books

Writer's Guide to Book Editors by Jeff Herman Prima Press

Writer's Handbook by The Writer, Inc.

Writer's Digest Magazine

The Writer Magazine

Mystery Writers of America

Science Fiction Writers of America

Horror Writers Association

Romance Writers of America

The Directory of Small Presses

There are many other places available to find markets–pick up any magazine, and it usually has submission information somewhere inside. Or go to your favorite magazine's website– everyone has a website these days.

You can also check out the Literary Market Place at your local library,
 


PITCHING TO AGENTS

So you wrote a book that is a surefire bestseller, you know all about queries and the submission process, and you’re ready to begin marketing to agents to find representation. Then you hear some exciting news: a healthy specimen of the family Agentus Literarius (Literary Agent) is coming to town near you to speak and take pitch meetings.

You’re excited. Surely, meeting an agent and pitching your book in person is more effective than going the unsolicited slush pile route. This is your chance to make an impression, stick in the agent’s mind, and most of all, get an immediate response.

There’s only one problem... how the heck do you verbally pitch a book?

When talking to an agent, you have a single goal: convince her to take a look at your book or book proposal. She isn’t going to accept you as a client until she’s read the book, so there isn’t any reason to speak for longer than a few minutes. In fact, a verbal book pitch shouldn’t last more than 60 seconds. That’s the time an agent spends pitching a book to publishers, and you need to be able to do the same.

Here’s a sample verbal pitch:
 

My novel, DISTURB, is a medical thriller in the same vein as Michael Palmer and Robin Cook.

It's about the pharmaceutical breakthrough of the millennium. DruTech Industries proudly presents N-SOM, a pill that completely replaces eight hours of sleep. Feel totally refreshed, both physically and mentally, in just fifteen minutes a night.

The profit potential is boundless. Mankind's productivity will go through the roof. One third of a person's life could be recovered, for only ten dollars a dose.

The FDA sends CDER agent Dr. Bill May to green light N-SOM for American use. The pressure, both political and monetary, is tremendous. But Bill soon harbors fears that N-SOM may not be as safe as early reports indicate...

After meeting the brilliant inventor Dr. Nikos Stefanopolous and his beautiful daughter Theena, Bill stumbles into an insidious cover-up that hinges on Emmanuel Tibbets, a human guinea pig who hasn't had a fink of sleep in over fifty days.

Bill's investigation soon unearths a snarled tangle of extortion, conspiracy, taboo sex, hidden secrets, and murderous betrayal.

When N-SOM's deadly side-effects are revealed, along with the shocking truth of how the drug is produced, Bill and Theena find themselves on the run from hired assassins, three letter government agencies, and a breed of psychopath unlike any ever known.

Billions of dollars, and billions of lives, are at stake. Can Bill and Theena survive long enough to expose the truth? Or will the world succumb to an evil that may bring about the extinction of mankind?

DISTURB by J.A. Konrath
You will never have a good night's sleep again.
 

I started the pitch by stating the genre, and comparing the book to the known leaders in that genre. Then I dive right into the hook, quickly explain the characters and the central conflict, and end with a bang and a tagline.

As you can see, I don’t get heavily into plot details, minor characters, or scene-by-scene descriptions. Let the writing sell the writing. Your job in a verbal pitch is to get the agent interested in taking a look at your project.

If the agent liked the idea, I’d hand her my four page unconventional query submission (as explained in my pdf download How to Find an Agent and $ell Your Writing Booklet). Then I’d let her know the book is complete (if it is complete–if not, I’d tell her when it will be finished), and ask if she's interested in seeing the first three chapters.

If she is, I’d offer to hand her the sample chapters right there, or if it would be easier to mail them to her office. Don’t try to hand her the complete manuscript unless she specifically asks for it.

If you do get permission to send the agent sample chapters (or the whole manuscript), write REQUESTED MATERIAL in big letters on the envelope or box, and include a query letter reminding the agent where you met her and what your pitch was about.

It goes without saying that anything you give the agent should be exciting, flawless, and wonderfully written.

If the agent isn’t interested in the manuscript, or seems lukewarm about the idea, don’t try to turn a no into a yes. No means no. Rather than argue and act unprofessional, bury your disappointment and use this opportunity to ask the agent what you can do into order to get a yes next time. Ask for advice, tips, and pointers on what you could have done differently.

Then ask, if you specifically follow her suggestions, could you send her a revision?


TIPS

  • Dress well. Not only does it create a good impression, you’ll feel better if you look better.

  • Maintain eye contact, and try to pitch from memory rather than read off a sheet of paper–extemporaneous speech is more engaging than reading aloud.

  • Be upbeat, animated, and enthusiastic. Smile. You’re selling an idea; be excited about it.

  • Be polite and gracious.

  • Be brief.

  • Say thank you, whether you get a yes or a no.

Chances are you’ll be nervous before the meeting. This is normal. Your best weapon against nerves is preparation. Practice your pitch beforehand--in front of a mirror, in front of your mom, in front of the cat. Practice until you know it forwards and backwards.

If you blow the pitch, don't get discouraged. Verbal pitching isn't easy. It also isn't necessary to land an agent. Try to learn from your mistakes for the next time, or stick with written query letters.


A WARNING

There are people on the fringe of the publishing world who call themselves agents, but really aren’t. These folks prey on new writers by asking for money in the form of reading fees, representation fees, critique fees, book-doctoring, promotional fees, or editing services.

The bottom line is:

NEVER GIVE AN AGENT MONEY!

Agents should make their money by selling a client’s work, and that’s all. Standard commission is 15%, which is taken from the checks they mail you. You should never have to mail them a check for anything.

If an agent wants to represent you, and their service requires any kind of up-front fee, walk away. Anyone can claim to be an agent. No license or special training is required. Research the agent before you send to them.
 

If you do get an agent interested in your book, be genuine. Be grateful. Be excited. This is awesome. You should be celebrating big-time. Drinks on you, baby!

Then think about what questions you want to ask the agent. There is a great list of questions to ask at the Association of Author’s Representatives Website. Here are a few:

  • Who have you sold? Can you put me in touch with some of your authors?
  • What do you think needs to be improved in the books? Revised? Tweaked? Edited?
  • Do you have editors in mind for these books? What's your selling plan? Have you sold books similar to these?
  • What can I expect, in terms of timeframe to sell this?
  • Will I get copies of my rejection letters? Will I be kept in the loop--who has the manuscript, when you expect to hear from them, etc?
  • What can I do to make your job easier?
  • What happens if you can't sell these books? Would you like to still retain me as a client, and see more work from me?
  • Does your agency deal with subsidiary rights? What are they, exactly?
  • What is it about my work that you like? That you don't like?
  • Do you have an agency contract?
  • Do you give a 1099 tax form at the end of the year?

They also have a free service that lets you look up agents to see if they are an AAR member (the AAR doesn’t allow fee-charging agents in their organization.) Keep in mind that the site is rarely updated, so even if an agent isn't listed on the site as an AAR member, she still might be one. Ask.

The agent should also be able to give you a list recently published titles, happy clients, and be able to put you in touch with authors that can supply a reference.

It goes without saying that you shouldn't bug an agent with these questions until they've asked to take on your project. And it's perfectly acceptable to tell an offering agent, "This is a big decision, I need a few days to think about it." Which will give you time to check her references, and call other interested agents and let them know you have another offer... that should light a fire under their butts to read you quick.

Beggars can, and should, be choosers. A bad agent is worse than none at all (and I know this for a fact, because I had a bad agent), so you owe it to yourself to find one you're compatible with.

In my opinion, here's the MINIMUM an agent should do:

1. Return your calls and emails within a few days.
2. Let you know which publishers have the manuscript.
3. Give you copies of rejection letters from publishers.
4. Submit manuscripts within a few weeks of accepting them.

Good agents also:

1. Keep in touch with you on a regular basis (at least once a month)
2. Tell you what they like and don't like about your writing, and offer suggestions.
3. Have a plan on who to submit the book to.
4. Actively take an interest in your career, what you're currently doing, what you plan on doing next, and offer advice.

 

What Agents Want

1. A book they can sell.

2. A writer who is easy to work with.

3. A writer who can accept advice and criticism.

4. A writer who understands the market.

5. A writer who can meet deadlines.

6. A writer who is in it for the long haul.

7. A writer who doesn't call and pester them constantly.

8. A writer who is grateful.

 

WRITING SCAMS

Writing a book, even a bad book, is a big accomplishment. You spend months, or years, creating an entire universe. It's hard work, lonely, egotistical, empowering, magical, mysterious, fulfilling, and depressing. When you finally write THE END, few things in life compare with that feeling.

Naturally, you want others to recognize your efforts. Perhaps even pay you for them.

Most first books aren't very good. Because personal opinion plays a part, it is harder to judge the quality of good writing. Paint an apple that looks like an apple, and you will be considered a decent artist. Play a song on the piano without messing up, and you will be considered a good musician. Finishing a book does not mean you will be considered a good author.

Most first authors don't know this.

Rather than treat publishing like a business (as they should) some authors treat themselves like artists, and then look for a way to legitimize their efforts. Even neophyte writers know this means:

  1. Getting an agent
  2. Getting published

With most artistic endeavors, there is a learning curve. Writing has one as well, but it is harder to see.

I've written at length about how screwed up the publishing business is. But the business is a result of years of evolution and attrition. As problematic as it may be, it has become a way for writers to prove their worthiness as artists. It proves that there are no easy routes to getting an agent, or getting a book deal.

Authors that break in must meet some minimum requirements. They must tell competent, salable stories, based on the opinions of professionals who work within the industry.

It is hard to impress these professionals.

As such, since publishing became big-business, another type of big-business arose--validating the writer through alternative means.

A book is an intensely personal thing. Rejection is hard. Many new writers cannot get validated through the NY publishing scene, so they seek alternative methods.

Here are a few, and why they are bad.

FEE CHARGING AGENTS - An agent is someone who earns 15% of the rights sales she makes on behalf of a writer. Agents need no license, no degree, no training. Anyone can call herself an agent.

Getting a good agent is hard to do, because they have high standards. Even though they work for the writer, they have all of the control at the beginning of the relationship.

Some authors don't think that they have any choice in the matter--they're stuck with whatever agent accepts them. Read the writing tips on my website for more about good and bad agents.

When a cow is slaughtered, there is a lot of blood and extra bits and pieces that are of no use to the slaughterhouse. But this waste has spawned cottage industries that buy the offal and use it in pet food, fertilizer, and many other things.

This is what happened in publishing.

A bad agent can't stay in business--no sales means no money. But even bad agents were swamped by needy writers, begging to be represented. So the bad agents came up with a plan. They would charge the writers a small fee.

A struggling writer craving validation will happily pay $50 a month (supposedly for costs related to running an agency like Xeroxing, phone calls, messenger service) to have an agent.

Do the numbers. If a fee-charging agent has 100 clients, she's making $5000 a month for doing nothing.

How hard is she going to work to sell your book? Not very hard at all.

The bottom line: never pay an agent money. Visit "Preditors and Editors" "Writer Beware" and "Association of Author's Representatives" to find good agents and avoid bad ones.

WRITING CONTESTS - It's hard to publish short stories. There are only so many markets, and they tend to be picky.

Along came the contest. Pay $5, or $10, or $50 for a chance to win $500.

Do the numbers. If a 1000 authos pay $10 each, the person running the contest makes $10,000. They pay $500 to the winner, and pocket the rest.

The legitimate contests don't charge fees. And there's no guarantee winning the contest will do anything for your career. I could put in a query letter "I won the Randolf Award, the Zimmer Prize, and placed second in the Zamboni Fellowship" and the editor won't care.

The story is what matters, not the number of awards the writer has won.

If you have a good story, submit it to a paying market, or a contest that doesn't charge any fees.

PAID ANTHOLOGIES - Here's another quick scam. You submit a poem, and it gets accepted into an upcoming poetry collection. You get excited, tell all your friends and family, and then get a letter in the mail saying that you can purchase the anthology at $40.

Naturally you buy a copy, and so does Mom, and so does Aunt Grace and your best friend Phil. When you get the anthology, you see it is 700 pages long, and your wonderful poem is crammed on a page with seven others.

Do the numbers. If there are 3000 poems in the book, and each writer in the anthology bought at least one copy, the publisher made $120,000.

A large poetry website was infamous for this scam. They'd also invite writers to awards ceremonies, at staggering costs to the gullible writer, to receive a worthless award along with 1000 other 'winners.'

VANITY PRESS - In simple terms, a vanity press is a publisher whom the writer pays to get into print. Vanity presses often have contracts that hurt the writer (low royalties, excessive rights,) make false promises about distribution and sales, and deliver an inferior, high-priced product that you have to pay to warehouse and that you can't get into any bookstores.

A traditional press makes money through book sales. A vanity press makes money off the writer.

PRINT ON DEMAND - POD is a type of press that eliminates the warehouse fees by creating single copies of books to order, using a special photocopy/binding machine.

Some call it a technology, which it is. Some call it vanity, which is can be.

If there is a contract between the press and the author which requires the author to pay money and also discusses rights and royalties, it is a vanity press.

POD books are even more expensive that offset printed vanity books. They aren't returnable, and can't be distributed. They don't look, feel, or even smell the same as regular books. Like vanity presses, they aren't edited edited for content, and they publish anyone with enough money. There is no 'weeding out' process like there is in tradional publishing, and so many bad vanity books have been produced that there's a stigma associated with them--and the stigma is well-deserved.

Some well known POD vanity presses include Xlibris, PublishAmerica, iUniverse, and AuthorHouse. Avoid them.

Many writers want to self-publish. If that's your goal, hire a printer and learn about the business. Paying someone else, either POD or Vanity, to publish your work is a very bad idea.

Real publishers don't solicit authors. They don't send spam offering their services. They don't put ads in magazines. They don't mail you brochures. And they NEVER ask for money.

BOOK DOCTORS - After getting many rejections, a writer might begin to think her book isn't as good as she assumes. She'll want to make it better, but is unsure of how to do so.

Enter the freelance editor. Someone who charges a fee between $2 and $10 a page to 'fix' the book.

Some are legitimate, and can be helpful. Some are scammers who charge a few grand and make the book even worse. Like agents, there is no license, experience, or eduaction required to call yourself an editor.

My advice is to learn how to edit yourself. You should be able to do that anyway. But if you need a second opinion, and are willing to pay for it, get references. Know beforehand what you are paying for.

Some unscrupulous agents have worked with book doctors, selling them the addresses of the writers they have rejected. The rejected writer will receive a brochure in the mail, touting the book doctor's expertise.

Some bad agents will also refer writers directly to a book doctor, for a referral fee. Beware anyone asking you for money.

I have published author friends who successfully use freelance editors. I think your time and money are better spent learning the craft on your own. Take a class. Read books about editing. Join a writer's group.

If you really need a freelance editor, ask around. Getrecomendations from your peers. Don't pick one because they have a splashy ad in Writer's Digest.

SELF-PUBLISHING - I think self publishing is an option open to writers, but it involves a lot of time and effort, plus a lot of money. I'll defend self-publishing, but I do not recommend it--even though I know authors who have done it successfully.

Self-publishing is not vanity or POD publishing. A self-published author retains all rights, and doesn't share royalties with their printer. A self-published author creates their own imprint, gets their own ISBN, copyright, and Library of Congress ID, finds their own distributer, allows for returns, and knows up front the cost and effort going into their business.

I believe it is easier to find a traditional publisher than it is to successfully self-publish, and would recommend writing another book before trying to self-publish a book that has been rejected by traditional publishers.

THE BOTTOM LINE - Don't pay anyone any money for anything. If you do, do so knowing the risks involved. Education is your ally. Research is your friend. Ask questions. Seek answers. Trust your gut. If it seems too good to be true, it probably is.

The best things in life are the things that are earned, not handed to you. The harder you work for it, the sweeter success is when it arrives. Keep at it. Keep writing. Keep submitting. Never say die.

NY publishing is flawed. It's fallible. It wants to reject you. But it isn't an impossible nut to crack. Visit and sign up for www.publisherslunch.com and www.pwweekly.com. Each week there are new deals made with first time writers. It happens all the time.

The true secret to getting published is simple: Write a book that a complete stranger will pay $25 for.
 

As I’ve mentioned a gazillion times before, publishing is a business. As authors, we have a lot of emotional investment in our work. But in order to land an agent or sell a book, we must take off our artist hat and put on a business hat.

Practice. Keep trying. Exhaust all possibilities. And most of all, never surrender!

 

MORE TIPS